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Job Overview: As an Executive Assistant, you will play a crucial role in supporting the executive team by efficiently managing various administrative tasks and providing assistance with job estimation (costing), report writing, and client meetings. The ideal candidate will be proactive, possess excellent analytical skills, and have a background in Architecture, Quantity Surveying, Engineering, or management studies.
Responsibilities:
Job Estimation (Costing): Collaborate with the executive team to estimate project costs and budgets.
Analyze and assess data to provide accurate cost projections and estimates.
Coordinate with relevant departments to gather necessary information for cost estimation.
Report Writing: Prepare detailed and concise reports based on project progress, financial data, and other relevant information.
Ensure reports are delivered in a timely manner, meeting the required quality standards.
Assist in creating presentations and summaries for executive-level discussions.
Client Meetings: Act as a key representative during meetings with clients, maintaining a professional and courteous demeanor.
Take notes during meetings, capture action items, and follow up on agreed-upon tasks.
Foster strong relationships with clients by delivering exceptional service and addressing their needs.
Proactive Initiative: Anticipate the needs of the executive team and proactively take action to support them.
Identify opportunities for process improvement and propose innovative solutions.
Handle ad-hoc tasks and responsibilities to assist in the smooth operation of the organization.
Qualifications:
Educational Background: Bachelor's degree (BSc) in Architecture, Quantity Surveying, Engineering, or management studies.
Analytical Skills: Possess a strong aptitude for analyzing numerical data and financial information.
Demonstrate excellent problem-solving abilities and attention to detail.
Proven Initiative: Self-motivated and able to work independently with minimal supervision.
Willingness to take the initiative and go beyond the defined scope of responsibilities.
Communication Skills: Excellent written and verbal communication skills.
Ability to convey information clearly and professionally.
Time Management: Highly organized with the ability to manage multiple tasks and priorities effectively.
Meet deadlines and work efficiently in a fast-paced environment.
Job Type: Full-time
Pay: ₦200,000.00 - ₦250,000.00 per month
