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Job Summary:
We are seeking a highly experienced and talented Executive Assistant to enable our entire Executive Management team to deliver top results by providing crucial administrative and operational support.
The right individual for this role will be a strong tactical thinker with the innate ability to be proactive, adaptable and flexible. They will have a strong ability to create structure in a hectic work day, capable of multitasking and frequent context switching, and driven to help a team function at its best.
Responsibilities:
- Coordination of events and meetings for some members of the Executive Management team
- Organize, plan and prepare meetings, including presentation decks, agenda and minutes
- Coordinate travel, accommodations and related expense reports
- Participate in the organization and operational management of internal team projects
- Oversee planning and execution of regular team off-sites and team social events
- Organize external company meetings and visits
- Oversee tasks involving purchase orders and payments for external service and product vendors; help with budget tracking documents
- Regularly interact with external and internal stakeholders at all levels
Why we think this job is great:
- It’s a full-time 100% remote position where you’ll work from home
- You’ll have the resources you need to learn, lead, and deliver results
Qualifications:
- 5+ or more years (7+ ideal) of experience working as a team coordinator, executive assistant or similar in a fast-paced, dynamic startup environment
- Outstanding communications skills in both written and spoken English
- Excellent proficiency using Google Suite of products (mail, docs and calendar)
- Extremely resourceful - someone who can independently solve problems and create solutions
- Highly organized with a keen eye for detail
- Highly proactive and self-motivated
- Skilled in relationship building with a high sense of integrity
- A good teammate and team player
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